Compare
AllSorted vs
Spreadsheets
Spreadsheets work — until they don't. Once you have more than ~30 students, two instructors or any parent comms, you spend more time keeping the sheet alive than coaching. AllSorted is the next step.
Feature
AllSorted
Spreadsheets
Member list
Built-in, filterable, searchable
Yes — if you maintain it
Attendance register
Tablet-optimised, one tap
Manual ticking + monthly summary formula
Direct Debit billing
GoCardless integrated
Track manually, chase manually
Email + SMS
From the same record
Copy email list, paste, hope nothing's stale
Member portal
PWA per household
No portal
Gradings + certificates
Rubric + cert templates
Word doc + mail merge
GDPR / consents
Per-student, per-consent, audit-logged
Sheet column nobody updates
Multi-user
Unlimited staff, per-role permissions
Last-saved-wins
Setup time
Onboarding wizard, ~1 hour
Free — you've already got one
Cost
£69/month flat
Free
If your club is fewer than 20 students and only one person handles everything, a spreadsheet is genuinely fine. Switch when it starts costing you evenings.
Other comparisons
Switching FAQ
What sports does AllSorted support?▾
AllSorted is built for any club where members progress through ranks, attend recurring lessons and need ongoing communication. It's used by martial arts, gymnastics, dance, swimming and multi-sport clubs. The grading rubric, syllabus and certificate templates are fully configurable so the same install works for any belted/levelled system.
How much does AllSorted cost?▾
£69 per month per club, flat. Every feature is included — there are no per-student fees, no add-on charges and no per-channel SMS surcharges. There's a 14-day free trial that doesn't require a card.
Can I migrate from spreadsheets / ClassForKids / Gymdesk?▾
Yes. Most clubs migrate by uploading a CSV of students plus a CSV of households. The onboarding wizard walks you through column mapping. We can also import historical attendance and grading records on request.
How does Stripe / GoCardless billing work?▾
Connect your own Stripe account (Express onboarding in five minutes, or OAuth into your existing Standard account) and GoCardless for UK Direct Debit. AllSorted takes no per-transaction fee — you pay Stripe/GoCardless directly and the money lands in your account, not ours.
Is there a parent app?▾
Yes. The member portal is a Progressive Web App that installs to the home screen on iOS and Android. Members see attendance, gradings, payments, certificates, upcoming sessions and event bookings — per-child for parents, or their own for adult members.
Ready to stop juggling spreadsheets?
14-day free trial. No card needed. Every feature included. Cancel any time.