Compare
AllSorted vs
Spreadsheets
Spreadsheets work — until they don't. Once you have more than ~30 students, two instructors or any parent comms, you spend more time keeping the sheet alive than coaching. AllSorted is the next step.
Feature
AllSorted
Spreadsheets
Member list
Built-in, filterable, searchable
Yes — if you maintain it
Attendance register
Tablet-optimised, one tap
Manual ticking + monthly summary formula
Direct Debit billing
GoCardless integrated
Track manually, chase manually
Email + SMS
From the same record
Copy email list, paste, hope nothing's stale
Member portal
PWA per household
No portal
Gradings + certificates
Rubric + cert templates
Word doc + mail merge
GDPR / consents
Per-student, per-consent, audit-logged
Sheet column nobody updates
Multi-user
Unlimited staff, per-role permissions
Last-saved-wins
Setup time
Onboarding wizard, ~1 hour
Free — you've already got one
Cost
£69/month flat
Free
If your club is fewer than 20 students and only one person handles everything, a spreadsheet is genuinely fine. Switch when it starts costing you evenings.
Other comparisons
Switching FAQ
What sports does AllSorted support?▾
AllSorted is designed for activity-based clubs, including martial arts, gymnastics, dance, swimming and team sports. Configure programmes, member types and progression terminology to fit your club. Use the demo to check your particular workflow before switching.
How much does AllSorted cost?▾
The published Starter price is £69 per month per club, with a 14-day trial and no card required to start. Payment and messaging provider charges are separate. Confirm your current plan and any module or specialist setup requirements before subscribing.
Can I migrate from spreadsheets / ClassForKids / Gymdesk?▾
Start with the member CSV import and review the column mapping before importing. Test a small sample first, then check households, programmes and balances. Contact us about historical records or provider billing handover before committing to a switch; those need a separate review.
How does Stripe / GoCardless billing work?▾
Connect your existing Standard Stripe account, or create your own through Stripe-hosted onboarding, plus GoCardless for UK Direct Debit. AllSorted takes no per-transaction fee — you pay Stripe/GoCardless directly and the money lands in your account, not ours.
Is there a parent app?▾
Yes. The member portal is a Progressive Web App that installs to the home screen on iOS and Android. Members see attendance, gradings, payments, certificates, upcoming sessions and event bookings — per-child for parents, or their own for adult members.
Ready to stop juggling spreadsheets?
Explore the tools, try your club's workflow and decide whether it fits.